Chris Bell & Bells Moving and Storage

OFFICE RELOCATIONS

Office RelocationsMoving a Business

The following checklist will help you and your staff to plan and prepare for the relocation of your office resources to your new site.

Prepare your Destination Floor Plan
Planning Access
Parking Facilities
Access to buildings and floors
What Lifts are Available?
Provide Location Access
Location Supervisors
Plan Your Pre-packing
Labelling
Preparation and packing
Personal Items
Artworks
Packing Cartons
Office Equipment
Floppy Disc Files
Photocopiers
Computers
Refrigerators
Items not for removal

Prepare Your Destination Floor Plan
It is important that floor plans be prepared showing the position and floor level for all furniture and equipment at your new premises. Floor plans should use an allocated numbering system and colour coded labels to ensure the correct positioning of all items. Planning Access

Parking Facilities Access to buildings and floors
Back To Top

What Lifts are Available? Provide Location Access
Please ensure that building supervisors and/or security have been made aware of the relocation and the dates. Also ensure that security, lifts and loading docks are booked at both your uplift and destination location. Bell's Removals and Storage will respond to the building supervisor's requests and confirm bookings, dates and times.

Location Supervisors
An authorised person from your company, who is able to make decisions, to operate building security systems and provide access, should be available and on site at both your origin and destination location.

Plan Your Pre-packing
Back To Top

Labelling
To ensure correct placement at the proper location, all items to be relocated must be clearly labeled. For re-cycling practices of cartons we recommend that contents of cartons be written on the taped section of each carton. Alternatively, the use of colour coded stickers can be used for easy identification. Label all items to match your destination floor plan. To ensure easy identification, labels are to be clearly visible and placed on sides of cartons, top corners of desks, the top front of filing and stationery cabinets, and on hard surfaces of chairs.

Preparation and packing
Desks, mobile pedestals, bookcases and stationery cabinets must be emptied completely and their contents packed. Lock or tape doors and drawers closed. Taping keys to the back of cabinets and or cupboards is recommended. Lock or tape filing cabinets to prevent opening during transport. To prevent damage to keys or locks, do not leave keys in cabinet locks but instead tape them to the surface of the cabinet.

Filing cabinets may be left un-emptied as follows:
Personal work station Items
We recommend that personal items (e.g. photos, ornaments, lap-top computers, calculators, etc.) be transferred by your own staff.

Artworks
Framed pictures and charts should be labelled and left hanging. Chris Bell and Bells Moving and Storage staff will handle them with care and use special protective materials to ensure their protection.

Back To Top

Packing Cartons
Packing boxes can be supplied and delivered prior to your office relocation. If packing is being done by staff, ensure that the packing cartons are not over-filled. This may cause damage to the contents in transport. Ensure that the top flaps remain level when folded closed. On completion of your relocation and unpacking, Chris Bell and Bells Moving and Storage will collect the cartons on your notification.

Office Equipment
Desk lamps and other office resources should be disconnected from their power supply. Apply the labels to ensure placement at the proper location at your new office. Chris Bell and Bells Moving and Storage uses special packing cartons and techniques to ensure safe transport of these items.

Floppy Disc Files
Make sure that lids of computer floppy disc cases are locked or taped before packing in cartons. Loose business cards and computer discs can be secured in bundles with rubber bands and packed in a shipping carton.

Photocopiers
Please ensure to advise your supplier/maintenance contractor of the removal date, as specialist preparation for transportation may be required, i.e. detachment of collator section. Photocopiers and plan printers with liquid toner or powder must be emptied prior to removal.

Back To Top

Computers
Do not pack computer terminals, personal computers, printers or fax machines in cartons. These will be packed by our staff. We recommend you seek assistance from your IT technical support provider regarding network and server requirements prior to removal. Chris Bell and Bells Moving and Storage will be happy to work from instruction with IT technical support people regarding movement requirements.

Refrigerators
Empty, switch off and defrost refrigerators and drip trays the day before the relocation to prevent damage from leakage during transit.

Items not for removal
Liquids such as inks, chemicals, duplicator fluids, pastes and glues should be sealed tightly to prevent leakage. Be sure to affix a 'fragile' sticker to the carton they are packed in. Hazardous materials e.g. toxins, poisons, pesticides and polishes cannot be accepted for transport and may void any insurance warranty. Double check with our list click here to identify them

Need advice?
Call one of our friendly customer service consultants today to arrange for a quotation on (03)6229 9099.

BACK TO TOP



packing | fine art and antiques | the piano specialists | removals | interstate relocations | office relocations | pet transport | house cleaning | insurance | storage | self storage